Dear colleagues and friends;

IAMA's Massachusetts chapter will hold an election for the new board members on Friday April 18th, 2008. The vacant seats are: President, Vice-President, Treasurer and Secretary. If you are interested, please send your CV via reply-email by April 16th. The election will be held at 9:30 PM, following the lecture at Khaneh Iran.

In order to be a candidate for a seat on the Board,participants must be a current member of IAMA and must have sent their CV by the April 16th deadline. The candidates are required to be present at the time of election.

Below, please find Article 1V, describing the responsibilities of the Board of Directors.

Best regards,
IAMA MA Board of Directors
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ARTICLE IV
Board of directors: Officers
Unless otherwise specified in this bylaw, the officers of IAMA manage the daily affairs of IAMA. These officers include President, Vice President, Treasurer, Corresponding secretary, Reporting Secretary and President Elect. These officers form the Board of Directors and will be elected (vide-infra) for a two-year term. Under certain circumstances, their term can be extended through a proposal of the executive members of the Board of Trustees, acceptance of the Board of Directors, and approval of the members attending General Assembly.

The Officers will be elected from states with the highest number of members. The minimum required number of members in a state for that state to host the Board of Directors is 30. States with less than 30 members can join neighboring state (or states) to host the Board of Directors.

The Board of Directors in general, shall exercise the executive power of the Association. For a decision to be approved by the Board of Directors, it shall need the 2/3 majorities of votes. Major expenses (those more than 2500$ /year/item) will, in addition, need approval of the majority of members of the executive officers of the Board of Trustees

Duties of officers
1. President:

Shall be responsible for the daily business of the Association. Will be in constant contact with the executive officers of the Board of Trustees and speaks for the Board of Directors.
Shall appoint the chairpersons of the committees as indicated by this bylaw.
Shall preside over meetings of the Board of Directors and the General Meetings of the members.
Shall have the privilege of signing IAMA's checks in the absence of Treasurer.
Shall have the privilege of signing membership certificates, official correspondence, etc.
2. Vice President:
Shall assume the duties of the President in his/her absence. Vice president, however, cannot sign IAMA checks, except as directed by the president in a written notice.
Shall be in charge of fundraising efforts. Corresponding Secretary will help her/him.
Shall take an active role in promotion of Association's goals and membership.
3. Recording Secretary:
Shall formalize the schedule of meetings of the Board of Directors.
Shall prepare agenda for these meetings and shall be responsible for record keeping of the daily activities of IAMA.
Shall report the minutes of these meetings to the executive officers of the Board of Trustees.
Shall manage daily correspondence and keep record of any communications between members and Board of Directors.
Shall file any certificates required by federal or state law on behalf of IAMA.
4. Corresponding Secretary:
Shall sign certificates of membership (along with the President).
Shall be in charge of establishing and promoting links between State chapters and the central office of IAMA.
Shall promote membership.
Shall promote national and international links of IAMA.
5. Treasurer:
Shall sign all checks.
Shall prepare an annual budget for approval by the two Boards.
Shall prepare financial reports for the General Meeting of members and for publication in the Bulletin.
Shall file with IRS completed forms 990 and any other forms that are required by the law.
Shall be responsible for financial bookkeeping of IAMA.All members of the Board of Directors are expected to actively participate in daily functions of IAMA.
Election of the officers:
The President-Elect? will be elected in one year and the remaining officers will be elected the following year. (They will be elected from states with the highest number of members (see above). They will be elected for a two-year term.

1. President Elect:

Ninety days before election (annual General Meeting of members) the nominating committee will seek eligible candidates for presidency. Qualifications include active membership of IAMA for at least two years and reputation for public service and good name. Active members also can nominate a candidate provided the nominating committee receives the petition at least sixty days before the election. Nominating committee will ensure that such nominees consent to being nominated for president. Nominating committee then sends the name and resume of these nominees to active voting members.

Voting: Members can vote either by (a) proxy vote which must be received by the nominating committee at least 30days before election or give his/her proxy to a member who is attending the general meeting and (b) vote in person at the annual General Meeting of IAMA members.

2. Election of the remaining officers (Vice President, two secretaries, and Treasurer):

Nominating committee will seek eight eligible individuals (active members for two years in good standing) one year after election of President- Elect from the same state as President -Elect.

The voting process would be similar to those outlined above for President -Elect.